CostLoop is a subscription management app built for small businesses, freelancers, and startup teams that need a clear view of their recurring software costs. Founded in Oslo, Norway by Milosh Mladenovski and Aleksandar Antevski after they lost money to forgotten SaaS renewals, the tool takes a deliberately manual approach - no bank connections, no financial credentials, just a straightforward tracker for every subscription, license, cancellation link, and renewal date. For businesses that have watched auto-renewals slip through unnoticed, CostLoop offers a focused alternative to spreadsheets and enterprise expense platforms.
Small businesses juggling dozens of SaaS tools often have no single view of what they spend. Invoices scatter across inboxes and Dropbox folders, renewal dates live nowhere, and nobody owns the decision to keep or cancel a tool. CostLoop addresses this directly by giving every subscription a name, cost, owner, and renewal date in one place.
Freelancers who pay for design tools, hosting, accounting software, and project management apps out of pocket can see their true monthly cost at a glance. The site highlights one user who discovered she was spending nearly $600/month on tools and cut it to $340 after adding everything to CostLoop.
Startup teams scaling quickly can assign owners to every tool and flag subscriptions nobody uses anymore. The health score and duplicate tool detection make it easy to spot waste without auditing each subscription individually. The Business plan adds a request-and-approval workflow, so team members can request new subscriptions and admins can approve or deny before the cost appears on the statement.
CostLoop offers three plans with no annual lock-in and the option to save 17% by switching to yearly billing:
Upgrades take effect immediately; downgrades apply at the end of the current billing period. Pro and Business can be cancelled at any time. See the pricing page for full plan details.
CostLoop is designed for quick setup - the site claims you can add your subscriptions in about five minutes with no integrations to configure and no IT tickets to file. The four-step flow is simple: add subscriptions, get automatic insights, store links and documents, and act on renewal alerts.
Support is available via email at hello@costloop.app, with a stated response time of one business day. Billing inquiries go to a separate address (billing@costloop.app). The contact page also includes a form for general questions, technical issues, and privacy/data requests. Priority support is included with Pro and Business plans.
The company publishes practical blog guides - including a subscription audit checklist and tips for avoiding forgotten SaaS renewals - which doubles as self-help content for new users.
CostLoop runs on Supabase for authentication and data storage, Stripe for payment processing, and Resend for email delivery. The company publishes its full subprocessor list on its site. The app supports 10 currencies (USD, EUR, GBP, NOK, SEK, DKK, CAD, AUD, CHF, JPY) and seven languages (English, Spanish, German, French, Norwegian, Swedish, Danish). There are no bank integrations - subscriptions are added manually, which the company frames as a privacy advantage. CSV import and export ensure data portability without vendor lock-in. CostLoop is operated by Antevski ENK (Org. No. 934 334 507), registered in Oslo, Norway.
Pros
Cons
CostLoop is a subscription management app that helps small businesses, freelancers, and startup teams track recurring software costs, renewal dates, cancellation links, and license details. It is built for teams that currently manage subscriptions in spreadsheets or not at all.
No. CostLoop is fully manual - you add subscriptions yourself. There are no bank integrations or read access to your financial accounts. This keeps things private and avoids the security concerns that come with linking financial credentials.
A spreadsheet does not email you before a renewal, calculate a health score, detect duplicate tools, flag unused seats, or store cancellation links and documents alongside each record. CostLoop automates all of these without requiring formula work.
The health score (0-100) summarizes how well-managed your subscription portfolio is. It surfaces unused seats, duplicate tools, and trial subscriptions that are about to convert to paid - giving you a quick way to identify waste.
Yes. The Free plan lets you track one subscription at no cost, with no credit card required. When you need unlimited subscriptions and features like the health score, savings panel, and CSV import, you can upgrade to Pro for $9/month.
CostLoop supports 10 currencies (USD, EUR, GBP, NOK, SEK, DKK, CAD, AUD, CHF, JPY) and is available in English, Spanish, German, French, Norwegian, Swedish, and Danish.
You can cancel from your account settings at any time. Access continues until the end of your current billing period, and there are no cancellation fees.
CostLoop takes a focused, privacy-conscious approach to a problem most small businesses ignore until it costs them money - forgotten auto-renewals, unused seats, and scattered subscription records. The manual-entry model means no bank connections to set up and no financial credentials to share, but it also means you need to identify and enter subscriptions yourself. For teams that want renewal alerts, a health score, and a single view of recurring costs without the overhead of an enterprise expense platform, CostLoop is a practical, low-friction option. The free plan makes it easy to test the workflow before committing.
Miloš Čech
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